Job description

Data entry keyers receive data from paper, phone calls, audio recordings and other mediums, and then enter into a computer system and revise this data. They verify the accuracy of the data, which might involve double-checking or cross-checking facts and figures. Working in environments that generate vast volumes of data, data entry keyers come into contact with billing and payment information, client profiles, legal claims and other industry-specific data.


    • Gather data, source documents and information
    • Communicate directly with clients regarding job-related issues
    • Read the data carefully and transfer the information to a digital system
    • Ensure that the data is accurate before it is entered and after it has been keyed in
    • Locate mistakes or inaccuracies and report them to a supervisor
    • Create spreadsheets and save them in a fold for proper use
    • Enter information into spreadsheets, software programs, databases and other digital storages
    • Store and maintain related materials in appropriate locations
    • Start, maintain and update logs of all your activities and completed work in your shift
    • Resolve unintelligible, illegible or indecipherable messages, recordings or papers
    • Load machines, such as cards, disks or Braille, for inputting data
    • Operate standard office equipment, like fax machines, copiers and computers

Skills, qualities and knowledge

Attention to detail
Time management
Analytical thinking

Working hours and environment

Average working hours


Typical schedule

Full Time

Standard business hours

Data entry keyers typically work in a standard office environment, such as a local government office or a call centre. You may occasionally need to work nights and weekends, especially during busy periods or when approaching deadlines. Remote working is possible.


Bottom 10%




Top 10%


Annual salary estimates are based on percentile wage data collected through the Occupational Employment Statistics (OES) survey of US workers.

Qualifications and training

Education level

High school

DVM / VMD degree

Study time


To become a data entry keyer, you will generally only need a high school diploma or a GED equivalent. Some companies may require to take a test when applying for a job.

On-the-job training is usually provided.

Job outlook

Projected growth
The projected growth rate of employment in the US from 2016 to 2026, based on data collected through the BLS Employment Projections (EP) programme. The national average growth rate for all professions is 7%.


No of new jobs
The number of jobs projected to become available in the US between 2016 and 2026, based on data collected through the BLS Employment Projections (EP) programme.


Automation risk
The probability of computerisation, based on data published in ‘The Future of Employment’, a 2013 working paper by Carl Benedikt Frey and Michael Osborne.


Career progression

With experience, you will be given tasks that require higher levels of skill and accuracy. You could also advance to a managerial role, where you will supervise, recruit and train a team of data entry keyers.