Data entry keyers receive data from paper, phone calls, audio recordings and other mediums, and then enter into a computer system and revise this data. They verify the accuracy of the data, which might involve double-checking or cross-checking facts and figures. Working in environments that generate vast volumes of data, data entry keyers come into contact with billing and payment information, client profiles, legal claims and other industry-specific data.
Duties and responsibilities
- Gather data, source documents and information
- Communicate directly with clients regarding job-related issues
- Read the data carefully and transfer the information to a digital system
- Ensure that the data is accurate before it is entered and after it has been keyed in
- Locate mistakes or inaccuracies and report them to a supervisor
- Create spreadsheets and save them in a fold for proper use
- Enter information into spreadsheets, software programs, databases and other digital storages
- Store and maintain related materials in appropriate locations
- Start, maintain and update logs of all your activities and completed work in your shift
- Resolve unintelligible, illegible or indecipherable messages, recordings or papers
- Load machines, such as cards, disks or Braille, for inputting data
- Operate standard office equipment, like fax machines, copiers and computers
Skills and knowledge
AVERAGE WORKING HOURS
Standard business hours
Data entry keyers typically work in a standard office environment, such as a local government office or a call centre. You may occasionally need to work nights and weekends, especially during busy periods or when approaching deadlines. Remote working is possible.
Annual salary estimates are based on percentile wage data collected through the Occupational Employment Statistics (OES) survey of US workers.
No formal education requirements
To become a data entry keyer, you will generally only need a high school diploma or a GED equivalent. Some companies may require to take a test when applying for a job.
On-the-job training is usually provided.
With experience, you will be given tasks that require higher levels of skill and accuracy. You could also advance to a managerial role, where you will supervise, recruit and train a team of data entry keyers.